AUTHOR INSTRUCTIONS

Notification to Authors: 1st December 2020

A paper is accepted (oral or poster) IF one of the authors, registered at ICSO 2020 BEFORE 31 January 2020. After this date, the paper will be removed from the agenda.

During the session

  • We will use the Whova application, in combination with Zoom.
  • There will be one Zoom-Q&A meeting per Session.
  • A paper (sub-session) will appear in the Whova agenda as follows: Scheduled time + title + presenter. Your uploaded bio and picture will be available there. The PDF-file of your full paper will be integrated in the agenda. A link to your recorded presentation will be made available through a private YouTube-channel.
  • On the foreseen hour, the presenter of the paper and the session chair(s) will connect live, and the discussion will start, live and per chat-Zoom. The dedicated Zoom-link will be integrated in Whova agenda.
  • The presenter should be virtually present during his presentation at the virtual conference. It is highly recommended that the author/presenter has its pptx presentation at hand to be able to share a slide while answering a specific question.
  • Videos of the presentations and Q&A Zoom sessions will be displayed 30 minutes before the scheduled time.

Guidelines for Oral Presenters

Presentation should be 15 minutes speaking time.

You will need to record the Power Point presentation (audio only), save it as MP4 and transfer it to us (contact@icso2020.com) using a service like https://wetransfer.com.

While recording your presentation

  • Speak clearly, slowly and as simply as possible.
  • Definitely finish your sentence before switching to the next slide.
  • Stick to the time limit.

How to record and transfer your presentation?

  • Create and save your PowerPoint presentation, using our Template for the Session Presentations.
  • Go to the Slide Show-tab, select Record Slide Show, then “Record from the Beginning”.
  • Make sure your micro is on but your camera is off.
  • Record your presentation.
  • Save as MP4.
  • Please save your file as follows: idpaper-speaker.mp4 (For example: 0001-John-DOE.mp4).
    Transfer the MP4-file to contact@icso2020.com using a service like https://wetransfer.com/.

Limitations

  • PowerPoint with sound, saved as MP4
  • No longer than 15 minutes
  • Not larger than 250 MegaBytes

Each author selected orally must provide:

  1. Picture (jpg or png)
    https://it.cborg.info/ICSO2020/
  2. Short Bio (250 words)
    https://it.cborg.info/ICSO2020/
  3. The MP4 file of his commented PPTX presentation (15 min) transfer it to us (contact@icso2020.com) using a service like https://wetransfer.com.
  4. Full paper in PDF format
    https://it.cborg.info/ICSO2020/

Deadline: 31 January 2020

Guidelines for Poster Presenters

Presentation should be 5 minutes speaking time (4/5 slides).

You will need to record the Power Point presentation (audio only), save it as MP4 and transfer it to us (contact@icso2020.com) using a service like https://wetransfer.com.

While recording your presentation

  • Speak clearly, slowly and as simply as possible.
  • Definitely finish your sentence before switching to the next slide.
  • Stick to the time limit.

How to record and transfer your presentation?

  • Create and save your PowerPoint presentation, using our Template for the Session Presentations.
  • Go to the Slide Show-tab, select Record Slide Show, then “Record from the Beginning”.
  • Make sure your micro is on but your camera is off.
  • Record your presentation.
  • Save as MP4.
  • Please save your file as follows: idpaper-speaker.mp4 (For example: 0001-John-DOE.mp4).
    Transfer the MP4-file to contact@icso2020.com using a service like https://wetransfer.com/.

Limitations

  • PowerPoint with sound, saved as MP4
  • No longer than 5 minutes
  • Not larger than 100 MegaBytes

Each author selected poster must provide:

  1. Picture (jpg or png)
    https://it.cborg.info/ICSO2020/
  2. Short Bio (250 words)
    https://it.cborg.info/ICSO2020/
  3. The MP4 file of his commented PPTX presentation (15 min) transfer it to us (contact@icso2020.com) using a service like https://wetransfer.com.
  4. Full paper in PDF format
    https://it.cborg.info/ICSO2020/
  5. Poster in PDF format (1 A4)
    https://it.cborg.info/ICSO2020/

Deadline: 31 January 2020

Proceedings

Full papers (oral and poster) will have to be uploaded on the website to be included into the proceedings.

Oral slot allocation for presentation and publication of a paper in the proceedings of ICSO 2020 are contingent upon the receipt of the electronic version of the paper in PDF format not later than 31 January 2021 without exception.

ICSO proceedings will be published in the SPIE Digital Library in « Open Access » that will markedly increase the visibility and citation of the papers. The papers will also be uploaded in the www.icsoproceedings.org.

>> Full paper templates can be accessed here:
https://spie.org/conferences-and-exhibitions/authors-and-presenters/format-your-manuscript-multimedia-files-and-references

Deadline: 31 January 2020